Data collection mode
Contemporaneous Capture
$0.35/ pay
- Clock-in / clock-out, as it happens
- Meal breaks, overtime, missing time
- SMS + app collection
- Audit-ready record
One shift. Three parties waiting to get paid right.
Healthcare staffing buyers
- Consolidate different agency T&A systems
- Pay only for hours actually worked
- End costly back-and-forth with agencies
- Reduce compliance risk with supporting data
Agencies & marketplaces
- Get paid faster and protect working capital
- Validate buyer-controlled T&A correctly
- Resolve clinician–facility discrepancies fast
- Avoid misclassification and underpayment risk
Clinicians
- Get paid faster — ideally the same day
- Get paid accurately for every hour
- Report time easily and focus on care
- Avoid repeated questions about hours and breaks
Healthcare staffing at scale
Vitalis
There Is No Single Timesheet
Facility Systems
Hardware at facilities, QR codes, paper forms, and vendor portals — all controlled by the facility.
Paper sheets, photographed and uploaded
App Clock-in/out
Web-based time tracking or app-based geofence clocking from your MSP, your own system, or provider.
Often unreliable data
Location Intelligence
Background location and geofencing from mobile apps — optional evidence of where clinicians actually were.
Optional evidence layerA week of shifts in. One weekly payout out.
Facility T&A
Supervisor
7:00 AM - 4:00 PM
Paper Sheet
7:00 AM - 4:00 PM
App Clock-in/out
Mobile
7:15 AM - 4:02 PM
Self-Report
7:00 AM - 4:00 PM
Location Intelligence
Optional
Drive
Geofence entry
On site
Break
On site
Geofence exit
Tracking stop
Closeout Agent
Reconciliation Notes
5 shifts reconciled this week. Location and facility approvals corroborate. One meal-break variance adjusted -$25. Weekly payout ready.
Weekly Timesheet
95% confidence
Clock InClock OutDurationOvertime…
Mon
Tue
Wed
Thu
Fri
Reg Hours
40h 00m
Overtime
3h 15m
Week Total
43h 15m
Weekly Payout
Claimed
$865
Recommended
$840
Adjustment
-$25
Payout Systems
Branch
DailyPay
Gusto
Billing Systems
QuickBooks
Bullhorn
NetSuite
It coordinates the work your team does today
AI Agent
When data is missing, the agent talks to clinicians, facility teams, and your systems to retrieve it. Human-like coordination, automated.
Does what a human would do
Location Intelligence Optional
Background location, geofencing, and clock-in geotags provide ground truth that paper can never match.
Add objective presence evidence when needed
Exception Handling
Cross-reference sources, detect anomalies, surface plan vs. actual variances. Flag what needs attention.
Catch what humans missBuilt to show its work
Multi-step reasoning
Reconciles 4+ conflicting evidence sources per shift: schedule, supervisor sign-off, mobile clock, location intelligence.
Resolves conflict like a humanTool use
Calls scheduling, time-tracking, location, and notification APIs to gather evidence and dispatch outreach mid-conversation.
Talks to every systemRulebook-driven
Facility escalation tiers, payment authority, source-priority logic — versioned, A/B-evaluatable, human-readable.
Your rules, not hardcoded heuristicsEval-driven iteration
Run a rule change against the last 100 shifts before promoting. Langfuse traces every input, tool call, and decision rationale end-to-end.
Auditable from input to outcomeEvery shift closes with one defensible record
Healthcare networks processing millions of shifts cannot catch every discrepancy by hand. The cost shows up as overpayment, delayed invoices, clinician frustration, and compliance exposure.
Closeout Agent turns facility T&A, clinician reports, app clocks, and optional location evidence into one auditable closeout decision that every party can trust.
Not another dashboard. A completed, explainable decision for every shift.
Connected to Your Systems
Billing Systems
Q
QuickBooks
B
Bullhorn
S
SAP
N
NetSuite
W
Workday
Your System
Closeout
Agent
Bi-directional sync
Payout Systems
Z
Zeal
B
Branch
D
DailyPay
G
Gusto
A
ADP
Your System
Onboard it like a new hire
Train it on your accounts
Your facilities, your rulebook, how each account reports time. It learns your process like a new ops hire.
Gets time from anywhere
Facility and VMS portals, CSVs in your inbox, clinician app clock-ins. It gathers both the facility and clinician times.
Grows with your access
Start with what you have. Add API connections when you're ready. It never blocks on them.
The core team behind Closeout Agent
